Secured for Companies Email protection is paramount whether your correspondence includes political secrets, personal information or business data. Read on for our list of best practices for keeping your email safe. An email was the first “killer app”. This quickly became an expensive, useless curiosity, where users had to buy digital tickets to send each and every email, something so ubiquitous that on average people had 3 email addresses, even if they used it regularly. Do it Do not do them. Setting up a free email account is easy. You can do this literally in minutes.
Perhaps we shouldn’t strike, we certainly should, and here are some simple ways to help improve the security of your email.
Evaluate the use of email in your organization and establish whether the behavior is reasonably safe and the location of any potential threat. Choosing the right email provider is another important decision as some do not provide enterprise-level security.
Create a comprehensive email usage policy and ensure that employees are aware and supportive by making it user-friendly with examples for clarity. Governance support can ensure policy success.
If your firm has a technology department, ask what its standard is to protect email from potential hacking.
For example, Cavokian says, there is no need to encrypt internal emails sent to his office because those emails reside on the organization’s secure intranet servers.
Your second line of defense is some form of encryption. If you are not using an encrypted email system for business, you should upgrade immediately. Otherwise, you’re essentially closing your front door with a deadbow, and widening the back door, above which a neon sign is visible. As you can imagine, this provides somewhat inadequate protection.
A VPN (virtual private network) adds additional security to email by encrypting and routing all Internet traffic through the VPN provider’s servers.
A multitude of enterprise VPN services are available. Establish the required authentication levels and management controls. Choose one that can meet your specific needs, who will be connected and how. Free open source options are also available but can be complex to install and use effectively.
People are the weakest link of any security system and have to bring new threats to defense and file-sharing, workplace collaboration and being the first line of mobile devices that are not always understood. A security awareness program can ensure that staff emails are protected from any developing threats as they develop as new education threats.
Install antivirus software that prevents threats, and removes them. The program used should scan incoming emails and attachments. And prevent spam, remove viruses, phishing, worms, malware, ransomware, Trojans and any other threats, both incoming and outgoing. It should be updated automatically and continuously to protect against any new threats as they emerge.